Delegation Guidelines

GUIDELINES FOR DELEGATIONS

 

APPEARING BEFORE COUNCIL

 

Council, as an elected body, welcomes citizens who wish to appear before them to speak to issues of interest or concern. As a delegation, there are a few simple rules.

If you wish to appear as a delegation before Council, you must notify Village Council in writing, stating your purpose and providing all written material, before noon on Wednesday prior to a regular meeting. Regular meetings are held on the second and fourth Tuesday of each month.

Your request will be considered by the Chief Administrative Officer and referred to a subsequent regular, Special or Standing Committee meeting, whichever the CAO considers most appropriate.

A maximum of three delegations will be heard at any one meeting. Please be patient. Staff will advise you of the meeting you will attend to make your presentation.

Delegations are given 10 minutes to make their presentation.

The purpose of a delegation is to provide Council with additional information.

 

 

From Council’s perspective, you are appearing before us to provide factual information on a subject. Council will restrict dialogue with you to the form of questions designed to elicit information.

 

 

Council will not often decide on an issue at the time you make your presentation. Council will take the time to collect all information on the subject and make a decision based on a complete understanding of the issue.

Council appreciates the time and effort that citizens take to prepare for their delegate’s presentation.

In order to maximize the results of your delegation, it is helpful if you present both the problem and your suggested solution(s). Remember, Council makes the best decision it can, based on the information before it at the time. Arriving as a delegation to simply state opposition to a bylaw, idea or proposal is not informative. Whereas, stating opposition and offering a proposed solution demonstrates to Council a willingness to work cooperatively and provides new information, both of which may assist your case.

THESE GUIDELINES NEED TO BE SIGNED AND SUBMITTED WITH EVERY REQUEST TO BE A DELEGATION TO A COUNCIL MEETING, ALONG WITH ALL WRITTEN MATERIAL BEFORE THE WEDNESDAY DEADLINE.